Personal Assistant
SNG GrantThornton
Johannesburg, Gauteng
Permanent
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Posted 17 June 2019

Job Details

Job Description

Key Performance Areas
  • To provide full control of diary management and ensure all relevant stakeholders (external and internal) are serviced accordingly
  • To resolve issues around declined or reschedule of meetings on behalf of Partner/Director
  • Ensure that the Partner/Director is updated beforehand  at all times including any changes that may arise
  • To provide support the Partner/Director and assist in executing his/her critical role and day to day running of the business
  • To maintain a high level of confidentiality in dealing with information in the work area
  • To apply diligence in carrying out task and ensure documents are ready for director’s signature i.e. assist in preparing documentation including formatting, checking date, spelling errors and reviewing information before it is finalized
  • To assist in preparing financial, PowerPoint presentations and any other document or any information needed on behalf of the Partner/Director
  • To establish and maintaining a central filling system (electronic & hard copy) for ease of reference
  • To act as a liaison between the Partner/Director’s behalf including screening all calls, setting up of meetings and receiving guests and clients
  • To arrange meetings, team events, venues, travelling arrangements and catering where necessary
  • To record and circulate minutes of all meeting including team meetings timeously
  • To assist in requesting quotes from approved suppliers and generate purchase orders where necessary
  • To ensure effective handling all documentation that comes to the Partner/Director’s office including faxes, mails and drop-ins and etc. 
  • To check and obtain sign-off and process invoices from the cost center owner and submit for payment
  • To perform adhoc tasks upon reasonable request of management including conducting general research

Mininmum Qualifications

  • Matric and relevant PA/Secretarial qualification
Minimum experience 
  • 3-5 years experience in the field of Office Management 
  • 3 years Personal Assistant to Director/Executive experience  
  • Experienced in the usage of a variety of technological office tools i.e. MS Word, MS PowerPoint, MS Excel and Internet